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Payroll & Employment Guide Malaysia flag

Payroll & Employment Guide Malaysia

Malaysia is known as one of the most dynamic talent hubs in Asia, offering a diverse, well-educated, and multilingual workforce. With its competitive labour costs, strong digital infrastructure, and growing IT, tech, and finance sectors, Malaysia creates a promising future for companies that want to hire remotely.

Payroll & Employment Guide Malaysia
CurrencyMalaysian Ringgit (MYR)
LanguagesMalay
Minimum wageRM 1,700
Employment cost12-13%
Working hours45 hours per week
VAT5-10%
Probation period3 to 6 months
Paid leave days8 to 16 days per year
Categories

Hiring guide

Malaysia is a fast-growing business destination popular for its skilled, English-speaking workforce and cost-effective hiring environment. The country has its own legal framework regulating employment contracts, minimum wages, employment benefits, and social security contributions that employers must comply with.

Explore everything you need to know about salaries, employment costs, and legal requirements for hiring in Malaysia. Get our full hiring guide now!

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Employment contracts

Employment contracts in Malaysia are governed by the Employment Act 1955, which outlines the basic requirements for employment terms. They should specify essential details, including the type of employment, job duties, working hours, salaries, and other employment terms.

Notice periods: From 4 to 8 weeks.

Termination of employment: Termination can occur due to resignation, mutual agreement, misconduct, poor performance, redundancy, or unforeseen situations like death.

Discover all the details of employment contracts in Malaysia. Get our full template now!

Employee benefits

Employers in Malaysia must provide mandatory employment benefits in line with the country’s labour law. Many of them also offer extra perks to stay competitive in the job market. Understanding both of them is essential to attracting and retaining talent.

Common perks: Meal vouchers, transport reimbursements.

Leave policies: Paid annual leave, sick leave, maternity leave.

Want to get a full breakdown of all the employee benefits available in Malaysia?

Taxes

Malaysia has a well-structured tax framework in which employers must withhold monthly income tax from employees’ salaries and contribute to the Employees Provident Fund and the Social Security Organisation.

An individual is normally tax resident in Malaysia if they stay in Malaysia for 182 days or more in a calendar year. Certain continuity rules may also treat a person as a resident even if they do not reach 182 days in the current year, provided their stays are linked to periods in other years.

Personal income tax: Resident individuals pay personal income tax at progressive rates from 0% up to 30%, depending on their chargeable income. The top rate of 30% applies to chargeable income exceeding MYR 2,000,000.

Non‑resident individuals are generally taxed at a flat 30% on their Malaysian‑source income, with no personal reliefs.

Withholding and contributions: Here are the withholding rates in Malaysia:

  • Dividends: 2% tax applies to dividend income exceeding MYR 100,000 per year
  • Interest: 15% on interest paid to non-resident individuals
  • Capital gains: Capital gains are generally not taxed in Malaysia, except for real estate and shares in real property companies (subject to Real Property Gains Tax – RPGT).

For residents, rates range from 30% (within three years) down to 0% after six years, with a one-time exemption on a residential property. Non-residents pay 30% if sold within five years, or 10% thereafter.

Tax allowances and non-taxable benefits: Malaysia does not have a single fixed “personal allowance” like some countries. Instead, residents reduce their tax through a combination of personal reliefs and rebates, which effectively create a tax‑free threshold that varies by person.

Deductions and tax reliefs: The exact amounts and caps for each personal relief are determined by the Inland Revenue Board of Malaysia (LHDN) and may change from year to year.

  • Personal & family: Reliefs for individuals, spouses, children, and disabled dependants.
  • Health & insurance: Medical expenses and contributions to EPF, pensions, life, and medical insurance.
  • Lifestyle & education: Expenses for education, books, devices, internet, and sports.
  • Housing & childcare: Reliefs for childcare, first-home loan interest, and green incentives.

Payroll

Employers are required to pay salaries in accordance with the agreed terms of the employment contract, which can be influenced by collective agreements, statutory minimum wages, or sector-specific laws.

Salary payment deadline: Within 7 days after the last day of the wage period.

Taxes and contributions payment deadline: By the 15th of the following month.

Payroll currency: Malaysian Ringgit (RM)

EOR services

EOR services help you legally employ individuals in Malaysia without opening legal entities in the country. The EOR takes over all the legal responsibilities as an official employer, including:

  • Legal employment and contracts
  • Payroll processing
  • Tax withholding
  • Benefits administration
  • Onboarding/offboarding employees

PEO services

With PEO services, you can enjoy HR and administrative support while you’re the legal employer for your team in Malaysia. PEO services are ideal for employers who already have legal entities in Malaysia but need support to manage their workforce operations, including:

  • HR and workforce administration
  • Payroll and benefits management
  • Compliance and local labour law guidance
  • Employment contracts assistance

Payroll calculator

Native Teams provides a payroll calculator adapted to Malaysia’s local labour laws. Using our calculator, you can easily estimate net and gross salaries, employer and employee contributions, and other mandatory deductions in the country.

Note: The information provided above is for general guidance only and should not be considered a substitute for legal advice. We strongly recommend consulting with qualified professionals who specialise in local labour laws before making any hiring decisions. While the data was accurate at the time of writing, labour regulations are subject to change, and it is your responsibility to stay informed about the latest developments.

Last update: May 1, 2026

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Frequently asked questions

When hiring a freelancer or a gig worker based in Malaysia, it’s important to clearly distinguish them from full-time employees to avoid misclassification risks. Freelancers may operate as self-employed individuals - they manage their own taxes, are not entitled to employment benefits, and work independently based on project terms or service agreements.